7 Time Management Tips for Freelancers to Help Keep Projects On Track


​As a freelancer, you are likely well-aware of the importance of time management. After all, time is money! If you don’t manage your time well, projects can start to slip and deadlines can be missed. That’s why we’ve put together this list of 7 time management tips for freelancers to help keep projects on track.

1. Set a schedule and stick to it

One of the most important things you can do as a freelancer is to set a schedule and stick to it. This doesn’t mean that you have to be working 24/7, but it does mean that you need to be intentional about when you are working and when you are taking breaks. When you have a set schedule, it is easier to stay focused and get work done.

2. Use a project time tracking tool

A project time tracking tool can be a lifesaver for freelancers. This type of tool allows you to see how much time you are spending on each task and project, so you can better manage your time. There are a number of different project time tracking tools available, so find one that works best for you and your workflow.

3. Take breaks

It might seem counterintuitive, but taking breaks can actually help you be more productive. When you take a break, it gives your mind a chance to rest and reset. This can help you come back to your work with fresh eyes and new ideas. Just make sure that your breaks are actually productive (e.g., going for a walk or taking a nap) and not just wasted time (e.g., scrolling through social media).

4. Set deadlines

Deadlines can be a great motivator to get work done. When you have a deadline looming, it can help you focus and get the work done more quickly. Just be sure to set realistic deadlines that give you enough time to complete the task without too much stress.

5. Batch similar tasks together

If you have a number of similar tasks that need to be completed, batch them together. For example, if you need to write three blog posts, do all the research for all three posts at once and then write all three posts in one sitting. This will save you time in the long run because you won’t have to switch gears as often.

6. Delegate or outsource when possible

There is no shame in admitting that you can’t do everything yourself! When you delegate or outsource tasks, it frees up your time so you can focus on other things. Of course, this isn’t always possible (or necessary), but it is something to keep in mind when you feel like you’re struggling to keep up with everything.

7. Use a time management system for employees

If you manage other employees, it is important to use a time management system for employees so everyone is on the same page and knows what needs to be done when. This type of system can help increase productivity and efficiency in the workplace.

There are many different time management systems for employees available, so choose one that will work best for your team and your business goals.

Prioritize and Set Realistic Deadlines​

As a freelancer, it's important to be aware of the time you have available to complete a project, and to set realistic deadlines. This can be tricky, as you may have a number of clients and projects on the go at any one time. However, it's important to prioritize and set deadlines that you can realistically meet.

One way to do this is to keep a diary or calendar of your time, and to block out time for each project. This will help you to see at a glance what you have available, and to plan your time accordingly. It's also important to factor in buffer time, in case something takes longer than expected.

Another way to prioritize and set realistic deadlines is to use a task management tool. This can help you to keep track of all your tasks, priorities, and deadlines in one place. This can be particularly useful if you have a lot of tasks on the go at any one time.

whichever method you use, it's important to be aware of the time you have available, and to set realistic deadlines that you can meet. This will help you to stay on track with your work, and to avoid missing deadlines.

Block Out Your Time Wisely​

As freelancers, time management is critical to our success. We must be able to juggle multiple projects and deadlines, all while maintaining a healthy work-life balance.

One of the best ways to manage our time wisely is to block out our time. By setting aside specific times for specific tasks, we can ensure that we're using our time as efficiently as possible.

For example, we might block out an hour in the morning for client work, an hour or two in the afternoon for administrative tasks, and the rest of the day for marketing and networking.

By blocking out our time, we can make sure that we're getting the most important tasks done first, and that we're not letting less important tasks consume our time.

Of course, time management is not a one-size-fits-all solution. What works for one freelancer may not work for another. But if you're struggling to manage your time effectively, blocking out your time may be a helpful solution.

Optimize Operations for Efficiency​

As a freelancer, one of the most important things you can do is optimize your operations for efficiency. This means creating systems and routines that help you work smarter, not harder.

By taking the time to streamline your workflow, you can free up valuable time that can be used for marketing, networking, and generating new business.

There are a few key areas you should focus on when optimizing your operations:

Time Management

One of the biggest challenges freelancers face is managing their time effectively. There are only so many hours in the day, and when you’re in charge of your own schedule, it’s easy to let work consume your entire life.

To avoid burnout and maintain a healthy work-life balance, it’s important to be deliberate about how you spend your time. This means setting aside time for specific tasks, and then sticking to your schedule.

Here are a few time management tips for freelancers:
  • Make a daily to-do list and prioritize your tasks
  • Set time limits for each task
  • Take breaks throughout the day
  • Work in blocks of time instead of trying to juggle multiple tasks at once
  • Delegate or outsource tasks that can be handled by someone else


Effective communication is essential for any business, but it’s especially important for freelancers who often work with clients remotely.

To avoid miscommunication and misunderstanding, it’s important to be clear and concise in your communication with clients. This means setting expectations early on, and then following up regularly to ensure everyone is on the same page.

Here are a few tips for effective communication:
  • Use a project management tool like Asana or Trello to keep everyone organized and on track
  • Schedule regular check-in calls or video chats with clients
  • Send clear, concise emails that get to the point
  • Have a standard contract or agreement that outlines the scope of work and expectations


Another important aspect of running a efficient freelance business is staying organized. This means having a system in place for tracking deadlines, invoices, expenses, and so on.

There are a few different ways you can stay organized as a freelancer:
  • Use a project management tool like Asana or Trello to keep track of deadlines and to-dos
  • Use an accounting software like QuickBooks orFreshBooks to track invoices and expenses
  • Create a filing system for important documents like contracts and client information
  • Invest in a good planner to help you stay on top of your schedule


As a freelancer, marketing is one of your most important tasks. After all, if you’re not marketing your business, how will you find new clients?

There are a number of different marketing strategies you can use to promote your freelance business. Some of the most effective include content marketing, social media marketing, and search engine optimization (SEO).

Here are a few tips for marketing your freelance business:
  • Write blog posts or create videos that showcase your expertise
  • Use social media to build relationships with potential clients and referral partners
  • Optimize your website for search engines so that potential clients can find you easily online
  • Invest in some paid advertising to reach a wider audience

Designate a Separate Workspace​

When you work from home, it is important to have a designated workspace. This will help you to stay focused and avoid distractions. There are a few things to keep in mind when you are setting up your workspace.

First, you need to make sure that your workspace is comfortable. This means that you should have a comfortable chair and a desk that is the right height for you. You also want to make sure that your workspace is well-lit and that there is enough space for you to spread out your work.

Second, you need to make sure that your workspace is free from distractions. This means that you should not have a television or any other electronic devices in your workspace. You also want to make sure that your workspace is in a quiet location in your home.

Third, you need to make sure that you have all of the supplies that you need in your workspace. This includes things like paper, pens, and any other materials that you might need for your work.

Fourth, you need to make sure that you have a good organizational system in place. This means that you should have a place for everything and that everything should be in its place. This will help you to stay focused and avoid distractions.

Finally, you need to make sure that you take breaks. It is important to step away from your work from time to time in order to avoid burnout. When you take breaks, you should do something that is not work-related so that you can clear your head.

By following these tips, you can create a workspace that will help you to be productive and avoid distractions.

Make Use of Automation Tools

​As a freelancer, there are a lot of things you need to keep track of: deadlines, payments, invoices, proposals and more. This can be a full time job in and of itself. But there are ways to make your life as a freelancer easier by using automation tools.

Time management is one of the most important skills for any freelancer. You need to be able to keep track of your tasks and deadlines, and make sure you're delivering quality work on time. There are a few different ways to do this, but one of the best is to use an online task manager.

There are a lot of different task managers out there, but one of our favorites is Asana. Asana lets you create projects and tasks, and then assign them to yourself or other people. You can set due dates and add notes, files, and comments to each task. And best of all, it's free for up to 15 users.

Another great way to manage your time as a freelancer is to use a time tracking app. This can help you see how much time you're spending on each task, and help you billing clients accurately. There are a lot of different time tracking apps out there, but one of our favorites is Harvest. Harvest has a simple interface and it integrates with a lot of different tools, like Asana, so you can see how much time you're spending on each task.

If you're looking for an automated way to keep track of your finances, then FreshBooks is a great option. FreshBooks is an invoicing and accounting software that can save you a lot of time when it comes to billing clients and tracking expenses. It's free for up to 5 clients, and it has a lot of great features, like automated late fees and the ability to track time and expenses.


One of the most important things for any freelancer is to get paid on time. But if you're constantly chasing down clients for payments, then it can be hard to stay on top of your finances. Luckily, there are a few different tools that can help you automate your invoicing and payments.

One great option is Wave. Wave is an invoicing and accounting software that's free for businesses with less than 10 employees. Wave offers a few different features that can save you time, like automated invoicing and the ability to send automatic reminders for overdue invoices.

Another great option for automated invoicing is Invoice2go. Invoice2go is a mobile app that lets you create and send invoices from your phone. It's ideal for freelancers who need to send invoices on the go. And it has a few features that can save you time, like the ability to create recurring invoices and send automatic payment reminders.

If you're looking for a way to automate your payments, then consider using Stripe. Stripe is a payment processor that offers a variety of features that can save you time, like the ability to set up recurring payments and automatic payment reminders.

No matter what type of freelancer you are, there are a number of different automation tools that can save you time and help you run your business more efficiently. So take a look at some of the options we've listed above and see which ones would work best for you.


effective time management is a crucial skill for freelancers to ensure the successful completion of projects and maintain professional credibility. The seven time management tips provided offer valuable guidance for freelancers to keep their projects on track:

Prioritize Tasks: By identifying and prioritizing tasks based on urgency and importance, freelancers can focus on crucial elements first and avoid unnecessary distractions.
Set Realistic Goals: Establishing achievable project goals with specific deadlines enables freelancers to work efficiently and deliver high-quality results within the given timeframe.

Create a Schedule: Implementing a structured daily or weekly schedule helps freelancers allocate time effectively, ensuring that all project requirements are met in a timely manner.

Use Time Management Tools: Leveraging productivity tools and apps can enhance organization, streamline workflows, and assist freelancers in managing their time more efficiently.

Avoid Multitasking: Concentrating on one task at a time prevents productivity bottlenecks and allows freelancers to devote their full attention to each project aspect.

Take Breaks: Incorporating regular breaks into their work routine helps freelancers recharge, stay focused, and maintain consistent productivity levels throughout the day.

Learn from Experience: Reflecting on past projects and time management strategies enables freelancers to learn from their experiences, identify areas for improvement, and refine their approach to future assignments.

By adopting these time management techniques, freelancers can enhance their productivity, meet project deadlines, and build a reputation for reliability and professionalism in their freelance careers. Ultimately, mastering time management is key to achieving a fulfilling and successful freelancing journey.

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